How to Download GHRIS Payslip Online on Public Service Payroll

In this article you’ll learn how to register your details on GHRIS portal, recover your GHRIS password in case you lost it, log into GHRIS and download your P9 form(s) and most importantly, how to download your payslip(s) on Public Service Payroll portal.
Published on Apr 14, 2022 by CalebCategory How Tos

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How to Download GHRIS Payslip Online on Public Service Payroll

First of all, WTF is GHRIS?

The Government Human Resource Information System (GHRIS) is a Human Resource Information System (HRIS) developed by the Government of Kenya. The main objective of GHRIS is to provide a One-Stop-Shop HRIS for management of all Human Resource (HR) aspects in Government. It is aimed at providing a “from entry to post exit” centralized, web based, self-service information system for HR managers and individual employees.

GHRIS serves:

  • Ministries and State Departments,
  • Uniformed Services,
  • State Corporations and Semi-Autonomous Government Agencies (SAGAs),
  • Counties (both Executive and Assembly),
  • Constitutional Commissions and Independent Offices, and
  • Third-Party Organisations (e.g. Banks, SACCOS, Micro-Finance Institutions, Insurance Companies, Pensions Schemes)

Here are the requirements and procedure for downloading your GHRIS payslip:

Requirements

  • User ID i.e. your employment/personal/payroll/PF number e.g. 1969030621
  • Password i.e. your payslip/GHRIS password (check the Note section below if you have forgotten)

Procedure

  1. Go to your browser, search Public Service Payroll then click on the Public Service Payroll Portal to open.
  2. Enter User ID i.e. your personal/PF number e.g. 1969030621, and Password i.e. your payslip/GHRIS password, then
  3. click Login. Your Current Payslip displays after successfully logging into your account.
  4. Click Print it to print your Payslip, especially if you have a printer connected.

To print other Payslip(s) that is not current, click the calendar icon under Pick Another Month to choose the month then click View Payslip.

Note

  • For you to download your first Payslip, you must register your details on GHRIS following the procedure below.
  • In case you’ve forgotten your GHRIS/payslip password, you can reset it following the procedure below.
  • From the Public Service Payroll portal, you can also download your P9 Form which is a requirement when filing your for KRA returns.

How to Register your Payslip Details on GHRIS

Requirements

  • Letter of Appointment
  • National ID Card
  • KRA PIN Certificate
  • Phone Number
  • Email Address

Procedure

  1. Go to your browser, search GHRIS then click on the GHRIS Portal to open.
  2. Click on Government of Kenya Employees tab and on the Login page, click New Employee? Register Here.
  3. On the Employee Registration Form, enter your Personal Number, National ID Card Number, KRA PIN and Surname. The system will validate your details and auto-populate your First Name and Other Names on the form.
  4. Enter your Date of Birth and choose your Gender,
  5. enter Date of First Appointment and Terms of Service (in most cases it would be Probation if you are newly employed) as indicated on your Letter of Appointment,
  6. enter your Mobile Number and Personal Email,
  7. Create and confirm your Password, then
  8. click Submit.

After successful registration, it might take up to Twenty Four (24) Hours for you to be able to log into Public Service Payroll portal to download your Payslip(s).

How to Reset your Payslip Password on GHRIS

Requirements

  • Letter of Appointment
  • National ID Card
  • KRA PIN Certificate
  • Phone Number
  • Email Address

Procedure

  1. Go to your browser, search GHRIS then click on the GHRIS Portal to open.
  2. Click on Government of Kenya Employees tab and on the Login page, click New Employee? Register Here.
  3. On the Employee Registration Form, enter your Personal Number, National ID Card Number, KRA PIN and Surname. The system will validate your details and auto-populate your First Name and Other Names on the form.
  4. Enter your Date of Birth and choose your Gender,
  5. enter Date of First Appointment and Terms of Service (e.g. Permanent (Pensionable)) as indicated on your Letter of Appointment,
  6. enter your Mobile Number and Personal Email,
  7. Create and confirm your Password, then
  8. click Submit.

After resetting your password successfully, it might take up to Twenty Four (24) Hours for you to be able to log into Public Service Payroll portal to download your Payslip(s).

How to Download your P9 Form on Public Service Payroll

  1. Go to your browser, search Public Service Payroll then click on the Public Service Payroll Portal to open.
  2. Enter User ID i.e. your personal/PF number e.g. 1969030621, and Password i.e. your payslip/GHRIS password, then
  3. click Login. Your Current Payslip displays after successfully logging into your account.
  4. Click P9 Forms on the Menu on the left hand side of the page. Your latest (previous year) P9 form will display.
  5. Click Print it to print your P9 Form, especially if you have a printer connected.

To print other P9 Form(s) that is not current, click the calendar icon under Pick Another Year to choose the year then click View P9 Form.

GHRIS Contacts

Contact teQniQal Computer Services for Paid Assistance

Call/SMS/WhatsApp teQniQal Computer Services through +254746375494 to be assisted to:

  • download your GHRIS payslip or P9 form at a cost of KES. 20, or
  • register your details on GHRIS or reset your GHRIS password at a cost of KES. 100

(Lipa na M-PESA Till No.: 840376). We’ll be happy to help.

About the Author

Caleb  Mwema
Caleb Mwema

I’m a beginner tech and biz enthusiast, and a blogger of stuff I find useful and interesting in my adventures as a Kenyan. Click on LinkedInTwitter, Facebook and Instagram to like and follow my pages on the mentioned socials.

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